Privacy Policy
Learn how Roosevelt International University of Baptist handles personal information when you use its website and services.
Privacy Policy
This Privacy Policy governs the collection, processing, and protection of personal data by Roosevelt International University of Baptist (RIUOB). By accessing our website, enrolling in programs, or using any university digital service, you acknowledge that you have read and understood this policy. We encourage you to review it carefully.
01 Introduction
Roosevelt International University of Baptist is dedicated to maintaining the privacy and security of all individuals who interact with our institution. This policy applies to students, prospective applicants, faculty, staff, alumni, and any other individuals whose personal data we process.
This policy is in compliance with applicable data protection legislation, including the General Data Protection Regulation (GDPR) and relevant local privacy statutes. RIUOB acts as the data controller for personal information collected through its platforms and services.
Your privacy matters to us. We only collect information that is necessary for legitimate university purposes, and we handle it with the utmost care, security, and transparency.
02 Information We Collect
We collect personal data through various channels, including direct submissions, automated systems, and third-party platforms. The categories of information we may collect include:
| Data Category | Examples | Source | Required |
|---|---|---|---|
| Identity Data | Full name, date of birth, nationality, ID documents | Applicant / Student | Yes |
| Contact Data | Email address, phone number, postal address | Applicant / Student | Yes |
| Academic Data | Transcripts, grades, enrollment status, program details | Institutional Records | Yes |
| Financial Data | Payment details, tuition records, scholarship information | Finance Office | Yes |
| Technical Data | IP address, browser type, device identifiers, log data | Automated Systems | Optional |
| Usage Data | Platform activity, page visits, feature usage patterns | Analytics Tools | Optional |
| Sensitive Data | Health/disability info, religious beliefs (where relevant) | Student / HR | Consent |
We do not use personal data for automated decision-making that produces legal or similarly significant effects without human oversight.
03 How We Use Your Information
RIU processes personal data only for specific, legitimate purposes. We use the information we collect to:
- Administer admissions, enrolment, and academic programs
- Communicate important institutional updates and notifications
- Process tuition fees, scholarships, and financial aid
- Provide access to academic resources, platforms, and support services
- Ensure compliance with legal, regulatory, and accreditation obligations
- Improve university services and digital platform performance
- Conduct research and institutional analytics (in anonymised form)
05 Data Sharing & Disclosure
RIUOB does not sell or rent personal data to third parties. We may share information with trusted partners and service providers who assist in university operations (e.g., cloud hosting, payment processors, learning management systems) under strict confidentiality agreements.
Disclosure may also occur when:
- Required by law, court order, or governmental regulation
- Necessary to protect the rights, property, or safety of RIUOB, its students, or staff
- In connection with a merger, acquisition, or sale of university assets
06 Data Security & Protection
We implement administrative, technical, and physical safeguards to protect personal data against unauthorized access, alteration, disclosure, or destruction. These include encryption, access controls, firewalls, and regular security audits.
Despite these measures, no transmission over the internet is 100% secure. Users are encouraged to protect their login credentials and notify us immediately of any suspected breach involving their account.
07 Retention of Personal Information
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Typical retention periods:
- Student records: 5 years after graduation or last enrolment
- Applicant data: 2 years after admission decision
- Financial records: 7 years as required by tax laws
- Technical/usage data: 13 months
After retention periods expire, data is securely anonymized or deleted.
08 Your Rights & Choices
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Access: Request a copy of the data we hold about you
- Rectification: Correct inaccurate or incomplete information
- Erasure: Request deletion of your data (subject to legal obligations)
- Restriction: Limit how we use your data
- Portability: Receive your data in a structured, machine-readable format
- Objection: Opt out of certain processing (e.g., direct marketing)
To exercise these rights, contact our Data Protection Officer at privacy@riuob.us. We will respond within 30 days.
09 Contact Information
If you have questions or concerns about this Privacy Policy or our data practices, please reach out:
- Data Protection Officer: privacy@riuob.us
- Registrar's Office (for student records): registrar@riuob.us
- Postal Address: Roosevelt International University of Baptist, Data Privacy Office, [Campus Address]
Last Updated: January 1, 2024
Effective Date: January 15, 2024
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